Run your entire tour company from one platform, not five spreadsheets.
Adcoar Tours is tour operator software built for safari and travel companies — quotes, CRM, financials, operations, and a direct line to your clients, replacing the patchwork of Excel, WhatsApp, and disconnected tools most operators are stuck with today.
The full tour-operator workflow, built in
Not a generic CRM bolted onto a booking form — every module below was purpose-built for how tour and safari operators worldwide actually run their business.
Quote Builder & Itineraries
Build day-by-day itineraries with accommodation, vehicles, and activities, then export a client-ready PDF in seconds.
CRM & Lead Pipeline
Track every enquiry from first contact to travelled, with follow-up reminders so no lead falls through the cracks.
Financials & General Ledger
Full double-entry bookkeeping — trial balance, balance sheet, income statement, and cash flow statement — plus your own chart of accounts, manual journal entries, and budget vs. actual reporting. Every report exports straight to CSV.
Room Inventory & Availability
Track individual rooms per property, not just rate categories — the Quote Builder warns and blocks confirming a booking once a room type is genuinely fully booked.
Operations & Logistics
Departure manifests, driver assignments, and document checklists so every trip leaves fully prepared.
Suppliers & Agents
Track what you owe suppliers and what you owe agents in commission, with statements ready to send.
Bills, Expenses & Aging
Real supplier bills with due dates and 30/60/90-day AP aging, matching AR aging on what clients owe you, plus recurring costs like rent and subscriptions that post themselves automatically.
HR & Payroll
Statutory payroll for Kenya, Uganda, Rwanda, and South Africa, with leave, loans, and a self-service staff portal — country rules built in, not bolted on.
Analytics & Reporting
Revenue by destination, agent, and month, plus a conversion funnel from first enquiry to confirmed booking.
Client Portal
A shareable, no-login link where clients see their day-by-day itinerary and sign off — no more PDF email chains.
Live Support Chat
A direct line to our team from inside your dashboard — describe the issue, attach a screenshot, get a real reply.
Rate Sheet Reconciliation
Upload a supplier's PDF or Excel rate sheet and reconcile it in a guided, spreadsheet-style grid — no more retyping rates by hand.
Multi-Currency & Bank Reconciliation
Quote in your client's currency, settle in yours — live exchange rates, a dedicated ledger per bank account, and CSV bank-statement reconciliation with automatic match suggestions.
Audit Log & Access Control
Every change tracked, every role scoped — know exactly who did what, and control who can see payroll, financials, or client data.
Built for tour operations, not adapted from something else
Your own isolated database
Every tour company gets its own database — never shared rows, never someone else's data one query away. Multi-tenant architecture built for how travel businesses actually think about privacy.
Real-time, not batch
Payments, notifications, and support messages arrive live — no refreshing the page, no waiting for an overnight sync job.
Works offline, saves as you go
Quote builder autosaves locally as you work, so a dropped connection on a slow rural link never costs you a half-built itinerary.
Frequently asked
Can I try it before committing?
Yes — Lite gets you the core platform (quotes, CRM, invoicing, live support) with no countdown trial pressuring you to decide. Upgrade to Standard or Premium whenever you're ready to grow into more.
Is our data shared with other companies?
No. Every workspace gets its own isolated database from day one — your data never sits alongside another tour operator's.
Can we import our existing rates and clients?
Yes — rate sheets (PDF or Excel) and client lists can both be imported directly once your workspace is set up.
What if we need help?
A live support chat is built directly into your dashboard — message our team any time and get a real, direct reply.
Ready to run your tour company on one platform?
Set up your workspace in minutes — no credit card required.